eProtocol FAQs

Contact the Help Desk

• Go to your dashboard (https://eprotocol.stanford.edu/mydashboard)
• Create protocol
• Enter a brief title
• Enter personnel (at least the PD and Admin Contact, which can both be you if desired)
• Choose “Medical” or “Non-medical” as Category
• Choose “HSR Determination” as application type
• Click “Create”

Complete the application and attach a completed Human Subject Research (HSR) Determination Form under the Attachments section.  Also, attach any supplemental documents such as surveys or data acquisition tools, if applicable.It is a very brief application with only 3 screens to complete: Personnel (do not worry about CITI training or PD eligibility); Funding (if any), and Attachments, the page on which you upload the HSR Determination form, and supporting docs, if any.

If someone else is listed in one of the top 4 positions on the protocol, they can edit the protocol. If you removed yourself in order to move to a different position, they can also add you to the new position. If no one else on the protocol is available, the helpdesk can assist you in getting added back to the protocol.

Yes. Please click here to know what steps to follow.

Yes. If you are copying responses from Microsoft Word, copy your response and open a second Microsoft Word document.

• Go to the "Home" tab.
• Click the "Paste" button. you will receive several options.
• Select "Paste Special", and a popup window will open.
• Choose "Unformatted Text" and click OK.

This will remove the formatting, and allow you to paste into eProtocol.

Please navigate to our CITI Tutorial page

While OPACS is integrated with eProtocol, it is a separate system, and if you're experiencing an issue or have a question about OPACS, the OPACS team should be able to assist you. Create a help ticket that will go directly to the OPACS department. Be sure to include your protocol or SPO # in the body of your help ticket.

Anyone with a SUNet ID can login to eProtocol. Access to specific protocols is based on this ID. As an investigator or administrator, you will only be able to access protocols that you are listed on.

To access eProtocol, you will need a computer with an internet connection. Supported browsers: Mozilla Firefox or Chrome
Allowing pop-ups blockers to use eProtocol.

Please note that Safari can have problems displaying eProtocol, and is not a recommended browser.

Once logged in to eProtocol, you will see all the protocols in which you are listed as personnel. If you don’t see a protocol on your homepage, that means you are not listed on that protocol. If you need to be listed on a protocol, contact the person in your group/lab who handles eProtocol and ask them to submit a revision to add you as personnel. Click here for detailed instructions.

Please visit our training page for a list of resources. Web-resources and small group training are available.

My Dashboard is an integrated homepage for eProtocol that will allow researchers to see all of their protocols: IRB, SCRO, APLAC & APB on one screen. It will also feature a list of action items to help you better manage your research protocols. If you cannot see your protocols, you may have to click on "Show Section" in the upper right hand corner of each protocol category to unhide.

Most new studies take between 4-6 weeks to be approved. Please factor in this review time when you’re getting started. See our meeting schedule for deadlines for each meeting. Contact the panel staff at any time with questions.

eProtocol has a number of acronyms. Below is a list of some of the more common acronyms and their meaning:

APB - Biosafety
APLAC - Administrative Panel on Labratory Animal Care
CITI - Collaborative Institutional Training Initiative
CCTO - Cancer Clinical Trials Office
HIPAA - Health Insurance Portability and Accountability Act
IDE - Investigational Device Exemption
MIRD - Medical Internal Radiation Dose
OHRP - Office of Human Research Protections
PHI - Protected Health Information
SCRO - Stem Cell Research Oversight
SPO - Sponsored Projects Number

The Biosafety Office has additional information available specific to the eProtocol Biosafety application. Visit the eProtocol Biosafety page to learn more.

We now have a streamlined process to request view-all access. Please submit the Qualtrics form listed in the HelpSU.